ABA Operational Features for Administrators

Scheduling

Manage everything. All in one simple view

One centralized calendar configured to match exactly how your practice operates.

Calendar & Scheduling

See every session, provider, and location.

Fully Configurable

Configure events once and auto-repeat.

Client Management

Organize clients. Records that are visible and connected.

Manage client profiles, insurance, authorizations, and documentation all in one place.

Client Roster

Organized, searchable, and up to date.

Client Profile

All vital records in one connected profile.

Fully Connected

One appointment. Everything downstream— automatic.

Schedule a session and Office Puzzle does the rest. Client information, session data, documentation, hours, and billing all flow from that single appointment— without anyone touching them twice. And because every practice is different, every step is configurable to your workflows.

In-session collection

Record data without breaking your rhythm.

Real-time sync charting

See progress before the session closes.

Smart analyzing tool

Know the moment a goal falls off track.

Team Management & Payroll

Manage staff. The right access and pay for every role on your team.

Manage staff profiles, credentials, permissions, and pay in one system.

Staff Access

Manage team permissions.

Credentials & Pay Rates

View licensing and pay rates.

Payroll

Auto-calculate hours and pay.

Keep your focus on clinical outcomes while our unified platform handles the rest

With Office Puzzle’s connected system, your data, insights, and documentation automatically flow into operations and billing. Close out each session with more confidence and less administrative hassle.

Session is scheduled

Sessions are assigned and linked to the client.

Information populates

Goals, authorization data, and session plans are all connected.

Session occurs

Data collection automatically flows into graphs and reporting.

Data is analyzed

Data and relevant information auto-generate into session notes for review.

Billing is updated

Hours, pay, and billable services are automatically reflected.

From scheduling to billing, every step is connected so information flows automatically, reducing manual work and keeping care, documentation, and revenue in sync.

One connected system built for every role on your team

From scheduling to billing, your workflow is connected so your practice stays organized, compliant, and focused on care.

Record data, track progress, and support clinical decisions while staying client-focused.

Create service plans
Record & analyze data
Auto-draft notes
Generate progress reports

Session data and notes flow into operations and billing to keep client progress on track.

Explore Clinical Features

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Submit claims with confidence and stop denials before they happen.

Stay audit-ready
Batch claims
Track payment status
Keep revenue moving

Maintain accurate billing and compliance without unnecessary delays or rework.

Explore Billing & Compliance

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Common questions about Office Puzzle’s operational features

How does Office Puzzle support scheduling for ABA agencies?

Office Puzzle is built to function as a powerful ABA scheduling software, helping agencies manage complex schedules with greater accuracy and less manual work.

With Office Puzzle, your team can:

Create and manage staff and client schedules in one centralized system
Reduce gaps, overlaps, and missed sessions with clear scheduling visibility
Quickly adjust schedules when cancellations or changes occur
Align staff availability with client needs more efficiently

By simplifying scheduling workflows, Office Puzzle helps reduce administrative burden while improving service delivery and staff utilization.

Is Office Puzzle a complete ABA practice management solution for daily operations?

Yes. Office Puzzle is a comprehensive ABA practice management and ABA agency operations software, bringing together the core systems needed to run your organization day-to-day.

Instead of relying on multiple disconnected tools, Office Puzzle allows you to manage:

Scheduling and session coordination
Staff and client information
Billing and operational workflows
Reporting and performance tracking

Can Office Puzzle help manage staff, credentials, and payroll in one system?

Managing staff is one of the most complex parts of running an ABA agency. Office Puzzle helps streamline this process by combining staff management tools with functionality similar to ABA payroll software.

The platform supports:

Staff profiles and credential tracking to ensure compliance and up-to-date certifications
Visibility into staff availability and assignments
Time tracking data that can support payroll processes and reporting
Better coordination between scheduling and staffing decisions

By connecting these workflows, Office Puzzle reduces administrative overhead and helps ensure your team is both compliant and efficiently managed.

How does Office Puzzle handle client records and organization for ABA agencies?

Keeping client information organized and accessible is essential for both operations and compliance. Office Puzzle functions as an intuitive ABA client management software, helping agencies maintain accurate, centralized records.

With Office Puzzle, you can:

Store and manage client profiles, history, and key documentation
Keep records aligned with scheduling, billing, and clinical data
Ensure information is easy to access for authorized staff
Maintain a more organized, audit-ready system

This level of organization reduces errors, improves team coordination, and helps your agency operate more smoothly as it grows.

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Streamlined operations for ABA practices of any size

Manage everything. All in one simple view

Schedule sessions. Everything downstream auto-populates.