AUTISM INTERNATIONAL CONSULTING
How an ABA practice saved $24K annually, grew clients 3x, and unlocked better clinical workflows.
Annual Software Savings
Scheduling Increase
Client Growth
Client Growth
BACKGROUND
Autism International Consulting started out with a popular ABA software provider, but ended up trapped in a workflow that limited scalability, staff satisfaction, and quality of care.
PROBLEMS
❌ Expensive, long-term software contract
❌ Inefficient clinical workflow
❌ Limited customization and support
SOLUTIONS
✅ $19.99 per user/month, no contract
✅ Real-time clinical flexibility
✅ Customizable workflows, ongoing support
“Newer practices starting out might think they only have a few options when it comes to ABA practice management software. I want every single one of them to know about Office Puzzle.”
THE CUSTOMER
Autism International Consulting, based in Houston, Texas, is a fast-growing ABA practice founded by Armando Bernal, a Board Certified Behavior Analyst and clinician. What began as a solo endeavor, rapidly expanded into a thriving practice with over 50 staff members and hundreds of sessions scheduled weekly.
As one of the only autistic-owned ABA practices in the U.S., Autism International Consulting is dedicated to delivering high-quality, flexible care across the autism spectrum—but early on, the technology supporting that mission became a major obstacle.
THE PROBLEM
Like many newer ABA practices, Autism International Consulting initially chose a popular platform because it was a standard option in the industry. However, the reality quickly became frustrating:
- Expensive pricing model: The practice was paying approximately $36,000 per year for 50 users.
- Restrictive long-term contract: Armando described feeling “trapped,” even needing to extend the contract to retrieve his practice data after deciding to leave.
- Clinical inefficiencies: Making updates to treatment plans required restarting processes from scratch, slowing down care delivery.
- Limited real-time visibility: Clinicians couldn’t view data charts while adjusting lesson plans, making it harder to make informed decisions on the fly.
- Rigid workflows: The system didn’t adapt to the way clinicians actually worked, forcing them to adjust their processes around the software, “We had a lot of staff complaints about the platform’s limitations.”
For a growing practice, these issues weren’t just inconvenient: they were actively limiting scalability, staff satisfaction, and quality of care.
THE SOLUTION
In April 2024, after learning about Office Puzzle at the TxABA conference, Armando made the decision to switch platforms. The impact was immediate and measurable.
Significant Cost Savings
The previous platform cost $36,000 a year. With Office Puzzle's accessible $19.99 per month pricing, Armando is able to manage his practice for only $12,000 per year.
Total savings by switching to Office Puzzle: $24,000 annually.
The immediate savings allowed the practice to reinvest in growth, staffing, and client services instead of overspending on software.
Real-Time Clinical Flexibility
Office Puzzle transformed how the clinicians deliver care:
- Instant treatment plan updates: Program changes are made in real-time without restarting or duplicating plans
- Data-driven decisions: Clinicians can view data charts while modifying lesson plans
- Mobile accessibility: Full functionality available on mobile, unlike many platforms requiring desktop use
- Customizable targets and workflows: The system adapts to the clinician’s process, not the other way around
This flexibility allows staff to make informed intervention changes immediately, improving both efficiency and client outcomes.
Rapid Practice Growth
With fewer operational barriers, Autism International Consulting scaled quickly:
- More than 3x client growth
- Staff expanded to 50 team members
- 56% increase in scheduling volume
RESULTS: MORE VALUE, LESS FRICTION
By switching to Office Puzzle, Autism International Consulting achieved:
- $24,000 in annual savings
- 3x client growth
- Improved staff efficiency and retention
- Real-time, data-informed clinical workflows
- A scalable system aligned with their needs
Final Thoughts
Armando’s advice to other ABA practices is clear:
“Newer practices starting out might think they only have a few options when it comes to ABA practice management software. I want every single one of them to know about Office Puzzle. Every feature is included at a price practices of any size can afford.”
For Autism International Consulting, the switch wasn’t just about saving money—it was about removing barriers to growth, empowering clinicians, and building a practice that can scale without compromise.